Join healthcare leader Kaiser Permanente as Administrative Specialist IV in San Jose. Read role and responsibility to apply Kaiser Permanente is careers in San Jose California.
Position : Administrative Specialist IV
Location : San Jose, California
Job Type : Full-time
Description: Under limited supervision, supports the head of a department by providing advanced level administrative support and general office duties of a highly responsible and confidential nature. Communicates with contacts at all levels in and outside of the organization. Typically reports to a Director.
Organizes and expedites flow of work for the department managers office and the department in accordance to the managers method of operation. Schedules appointments and makes arrangements for meetings, conferences, and travel.
Provides routine to moderately complex administrative support for the operations and procedures of the department. Prepares special reports that require gathering, comparing and summarizing data. Organizes and maintains files, correspondence and records. Handles and frequently accesses highly confidential and sensitive information. Initiates any follow-up action.
Receives and screens telephone calls, letters, and/or visitors. Answers routine questions and provides information related to general department operations, policies and procedures using discretion for matters pertaining to confidential or sensitive information. Determines when to appropriately refer inquiries, requests or issues to managers or department staff members and follows up to ensure resolution on behalf of manager or department.
Organizes and prepares routine correspondence for the department manager, as well as complex documents including reports, spreadsheets, presentations and various forms of communications documents requiring the integration of multiple office technology and software applications. May act as the departments office resource for word processing and spreadsheet application.
Assists with tracking the department budget. Tracks and compiles expenses. Prepares monthly expense reports. May address issues to department manager.
Performs other related duties following standard office routine, practices and procedures or instructions.
Minimum five (5) years of experience performing administrative support functions for department managers.
Minimum six (6) months of experience in coordinating and providing support to large complex projects.
High School Diploma or General Education Development (GED) required.
License, Certification, Registration
Excellent customer service skills.
Strong proficiency in MS Outlook.
Demonstrate oral & written communication skills.
Advanced level proficiency with MS Word, and intermediate level proficiency with PowerPoint, Excel or Access (required only if applicable to departments needs).
Must be able to work in a Labor-Management Partnership environment.
Bachelors degree preferred.
Primary Location: California,San Jose,San Jose Building 6
Scheduled Weekly Hours: 40
Workdays: Mon, Tue, Wed, Thu, Fri
Working Hours Start: 08:00 AM
Working Hours End: 04:30 PM
Job Schedule: Full-time
Job Type: Standard
Employee Status: Regular
Employee Group/Union Affiliation: NUE-NCAL-09|NUE|Non Union Employee
Job Level: Individual Contributor
Department: San Jose Hospital – Hosp Admin-Continuum Of Care – 0208
Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.
Career Tag : Kaiser Permanente Jobs in San Jose, Kaiser Permanente career in San Jose, Kaiser health jobs in San Jose, Healthcare jobs in San Jose California, Jobs in San Jose California, San Jose jobs, Hiring nearby in San Jose California
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